Summaries and templates

When a recording ends, the LLM from Meeting settings reads the transcript and your private notes and writes the summary. It’s written in the main language of the meeting.

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What a summary contains

The built-in Summary template writes notes for someone who missed the meeting:

• Title and overview: three to five sentences
• Topics: a section for each, with facts and the reasons behind them
• Decisions: what was agreed, and why
• Open questions: what is still unresolved
• Action items: checkboxes with an owner, like - [ ] @Sam send the revised quote

Edit the title and summary in the meeting window. Click a checkbox to mark an action item done. Private notes shape the summary. Use them to correct a name, add context, or say what matters most.

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Templates

A template is the instructions the language model follows. It doesn’t change the models or recording settings.

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Switch templates

Click the template button in the meeting toolbar and pick a template. To choose one before the meeting, use the arrow next to Record in the meeting prompt. Each meeting keeps every summary you generate, so switching back is instant. Choose Regenerate to rewrite the current one, for example after you add notes or rename speakers.

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Write your own template

1. Click the template button and choose New template
2. Name it
3. Write the instructions: what to include, the structure, the tone, and the audience
4. Save it, then pick it in the toolbar

For example, a client call template that lists requirements, budget, objections, and next steps, or a stand-up template with what each person did, will do next, and is blocked on. See prompting tips.

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Manage templates

Choose All templates in the template menu.

• Edit: change any template’s instructions, including Summary. Unedited built-in templates improve with app updates
• Star: show a template in the toolbar menu
• Rename or delete: your own templates

Custom meeting modes from before Superwhisper 3.0 were copied into templates. Find them in All templates.

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Summary problems

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”Not enough was said in this meeting to summarize.”

The meeting has fewer than about 25 words and no private notes. If the other side of the call is missing, see The other side of the call is missing.

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The summary shows the raw transcript

The language model failed, so Superwhisper saved the transcript instead. Check your connection for cloud models, or that a local model finished downloading, then choose Regenerate. See LLM processing errors.

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Names in the summary are wrong

Rename the speakers, then choose Regenerate.

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Local summaries are short or miss the format

Small local models follow long instructions less closely. Keep custom templates short. For long or multilingual meetings, Tiny Aya 3B does better than Qwen 3.5 2B.